Policy Governance Framework

This document establishes the governance structure for policy development, approval,

implementation, and review within the organisation. It ensures clarity, accountability, and

compliance with corporate standards.

Purpose

To provide a clear framework for creating, approving, implementing, and reviewing

organisational policies.

Scope

Applies to all policies across corporate, functional, and operational levels within the

organisation.

Policy Approval Levels

CEO / Board Approval

• Corporate policies impacting the entire organization or with legal / regulatory

implications.

Director-Level Approval

• Functional policies affecting specific departments or business units.

Manager-Level Approval

• Operational procedures and local guidelines.

Policy Lifecycle Flowchart

1. Drafting → 2. Review by Policy Owner → 3. Approval (CEO/Director/Support Staff) → 4.

Publication → 5. Implementation → 6. Monitoring → 7. Annual Review/Update

Roles & Responsibilities

• CEO/Board: Approve strategic and high-risk policies.

• Directors: Approve functional policies and ensure compliance.

• Support Staff: Implement operational policies and monitor adherence, maintain policy

• Policy Owner: Draft and maintain policy content.

Policy Register Template

• Policy Name

• Owner

• Approval Level

• Date Approved

• Next Review Date

• Version Number

Review Cycle

All policies must be reviewed annually or following significant legislative or organisational

changes.

Best Practice Notes

• Maintain a centralized policy register for transparency.

• Ensure version control and document history for all policies.

• Communicate policy updates promptly to all stakeholders.

• Provide training for managers on policy governance responsibilities.

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